A published article is a scientific record and we cannot make any changes (except minor layout changes not affecting the content) without publishing a corrigendum.
In JMIR, authors receive numerous opportunities to check and approve the manuscript before it is being published (e.g. copyediting and proofreading). With few exceptions, no changes are possible after the article has been published, unless a corrigendum is published, which may incur costs for the author.
In order to publish a corrigendum you should first file a ticket with firstname.lastname@example.org and briefly describe what you want to have corrected. We will evaluate the request and investigate the cause and severity of the error (if any).
There are the following four possibilities/outcomes:
- The error was introduced after the final proofreading step (or the authors brought this to our attention during proofreading and we failed to correct this). As this is the publishers' responsibility, we will submit a corrigendum on authors’ behalf. There are no costs for them.
- The error is an update/correction of something that was in the original submission or an addendum to the original submission, or this error was in the proofs and the authors did not make a correction at the time. Requests like "I forgot to acknowledge somebody" or "there is an error in one of the authors' names" is what we call a "Discretionary Correction", as it is an oversight that is the authors' responsibility but not severe enough to affect the validity of the paper. We can correct it, but reserve the right to charge a fee of $190.
- We do not think the error you have mentioned is a problem and requires any action/correction.
- The error is a minor layout change and can be made without publishing a corrigendum.
In case 1 or 2, a corrigendum has to be published and a correction notice has to be sent to various databases to notify them.
The process for submitting a corrigendum is:
- Submit a word file with a short correction description, describing exactly what was wrong and what should be corrected (similar to for example http://www.jmir.org/collection/view/38) using the manuscript submission system to the journal where the article was published.
- Choose "Discretionary Corrigendum" as section. The title should contain "Correction: (original title)" (or "Figure Correction", "Table Correction" or "Metadata Correction" or "Addendum to the Acknowledgements:").
- Carefully add all authors, ORCIDs and their affiliations in metadata. It should exactly the same as the original article unless they were wrong in there
(if the subject of the correction is that an author should have been added, then add the author now, in the correct position. If the affiliation was wrong, enter it correctly now).
- In case of author changes: Submit a letter signed by all authors as specified below.
Important note on author additions or removal after publication:
If an author needs to be added ("Metadata Correction"), we follow the COPE (Committee on Publication Ethics) procedures on change in authorship (see COPE Flowdiagram). In this case, please explain why the author was omitted in the first place and attach a letter signed by all coauthors declaring that they are agree with the addition and the new order of authors. The same applies when an author needs to be removed. Also describe if the acknowledgement or conflict of interest section need to be changed due to the additional author, or any "all authors contributed equally" footnotes.
What happens when a correction is published?
- We publish a correction statement (similar to those published here)
- The original article will be fixed/amended and on top of that article we display a link to the correction statement, saying that the article was corrected
- We submit the correction and re-submit the original article to various databases, e.g. PubMed Central
- If metadata changes of the original article are required (e.g. author name corrections, corrections in the abstract), we may make these changes also directly in PubMed. The PubMed entry will have a link to the correction as well ("Correction Published in ...")
All this is a very time-consuming process, which is why we ask authors to take the copyediting/proofreading steps before publication seriously.